Friday, 21 October 2016

Creating & Managing Alerts SP2010

SharePoint 2010 - Managing Alerts

This article explains how to manage alerts within a SharePoint site.
Alerts are notifications of changes to content on a site that you receive as email messages. You can use either the User Information page or the Manage Alerts on this Site page to view and cancel your alerts and change the settings for your alerts. If you have permission to manage a site, you can also view and cancel alerts for other people by using the User Alerts page.
This article focuses on how to manage alerts for yourself and for other people if you are a site administrator.

VIEW MY ALERTS ON A SITE

1.    At the top of the site, click your name, and then click My Settings.
2.    On the User Information page, click My Alerts.

CHANGE MY ALERT SETTINGS

1.    At the top of the site, click your name, and then click My Settings.
2.    On the User Information page, click My Alerts.
3.    Click the name of the alert that you want to change.
4.    On the Edit Alert page, change the settings that you want to change.
5.    Click OK.
Tip: When you receive an email alert, you can click a link to see alert information on the site.

CANCEL AN ALERT FOR MYSELF

1.    At the top of the site, click your name, and then click My Settings.
2.    On the User Information page, click My Alerts.
3.    Select the check box next to the alert that you want to cancel.
4.    Click Delete Selected Alerts.
5.    When you are prompted to confirm the deletion, click OK.

VIEW ALERTS FOR OTHER PEOPLE ON A SITE

To view alerts for other people, you must be a site owner.
1.    Click the Site Actions menu and then click Site Settings.
2.    On the Site Settings page, under Site Administration, click User alerts.
3.    In the list next to Display alerts for, select the person whose alerts you want to view.
4.    Click the Update button.

CANCEL AN ALERT FOR ANOTHER PERSON

To cancel alerts for other people, you must be a site owner.
1.    Click Site Actions menu and then click Site Settings.
2.    On the Site Settings page, under Site Administration, click User alerts.
3.    In the list next to Display alerts for, select the person whose alerts you want to view.
4.    Click the Update button.
5.    Select the check box next to the alert that you want to cancel.
6.    Click Delete Selected Alerts.
7.    When you are prompted to confirm the deletion, click OK.

SharePoint 2010 - Creating Alerts

This article explains what alerts are and how to use them to stay informed of changes to SharePoint content.
Alerts are a great way to keep track of the changes your teammates make to documents and lists on your site. You can use alerts to receive an email notification when content is added or modified on your site. Site administrators also have the ability create alerts for other members of the site.

CREATING ALERTS

1.    Browse to the list or library where you want to subscribe to an alert.
2.    In the list or library tools ribbon, click the Alert Me button.
The New Alert window appears
3.    In the Alert Title box, enter a name for the alert.
Make the name something meaningful to you.
4.    If you are a site administrator you have the option of subscribing other site members to alerts by entering their names in the Send Alerts To box. If you do not have this permission you will not see section.
Site owners may want to subscribe multiple users to an alert to make sure they get important updates, as well as encourage them to contribute to a discussion board, blog, or wiki. Users can still opt out by modifying settings in their Alert settings.
5.    In the Change Type section, specify the types of changes to be alerted on.
6.    In the Send Alerts for These Changes section, optionally filter the alerts that are sent.
The options you see here vary based on the kind of list you're working with. For example, a task list allows you to receive an alert when a task is marked complete or anytime a high-priority task changes.
Any time users say they need a workflow to receive notification, try an alert first. You'd be surprised at how often alerts provide the options that are needed.
7.    In the When to Send Alerts section, specify when the alerts should be sent.
8.    Click OK to create the alert.

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